Department of
HEALTH, SAFETY and ENVIRONMENT
"Make Safety, Health and Protecting the Environment a Way of Life"

Council Charter

Introduction
The role of the Petroleum Insti tute Health, Safety & Environment (PI HSE) Council is to support and advise Petroleum Institute Management concerning HSE-related matters aris ing out of the operation of the Institute, working under the umbrella of the Abu Dhabi National Oil Company (ADNOC). Furthermore the Council shall advise management concerning the impact of those activities and operations on employees, contractors and the communities in which the PI operates.

Responsibilities
The principal roles of the PI HSE Council are to:

• Advise and support PI Management in the development and implementation of new HSE policies, clearly setting out the commitments of the Institute to manage HSErelated matters effectively.
• Support the implementation and quality assurance of a structured HSE Management System which meets ADNOC guide lines.
• Represent the HSE concerns and needs of employees and other stakeholders to
  management.
• Work closely with the HSE Office to achieve the PI's commitment to health, safety and the environment.

Specific tasks include:

• Review PI HSE mission statement annually and modify as required.
• Review all HSE policy statements and mandates annually and propose changes and additions as appropriate.
• Perform an annual review and audit of PI HSE act ivities, and the HSE Management System.
• Coordinate external audits of the HSE Management System.
• Coordinate with the PI Management to contribute to budget exercises to ensure that appropriate reso urces are available for the effective management of HSE.
• Participate in the evaluat ion and selection of candidates for HSE posts at the PI.
• Establish a safety culture and promote the inclusion of HSE issues throughout the
  curriculum.
• Form ad-hoc or standing committees of Council members and others as required to investigate specific issues, and to propose corresponding new HSE policy These
  committees typically meet weekly.
• Participate in internal audits where appropriate .
• Promote the involvement of students and other stakeholders in HSE .
• Hold regular meetings (at least once a month or more frequent if required ) to review progress against objectives and assign new tasks to Council members.
• Make presentations of HSE Council work to appropriate group meetings as needed (e.g. Governing Board, Faculty Assemblies, AMM, EMM) .
• Review Co uncil membershi p on a reg ular basis (at least annually) to ensu re
  members are able to participate as required and to contribute effectively to the work of the Council.
• Monitor the performance of the PI with respect to the implementation of an HSE
  Management Sys tem designed to ensure the commitments made in the policy are being met and that HSE-related risks are being assessed, eliminated , avoided or controlled where appropriate .
• Review and recommend targets for HSE performance and assess progress made by the PI towards those targets .

The HSE Council's role is distinct from that of the HSE Office which primarily includes:

• Implementing the PI HSE policy and prov iding feedback to the Council
• Supervising day-to-day HSE issues (training, drills, incident response and reporting, awards, HSE supplies, etc.).
• Managing the HSE Mana gement System and implementing changes as required
• Advi sing and recommending HSE issues and initiatives to the PI HSE Council
  

Structure of the PI HSE Council

• The PI HSE Council is a PI-wide body and reports to the President.
• The Council shall comprise of an appropriate number of individuals representing a
  cross section of PI constituents. The Council shall have a minimum of 5 members.
• The Council is charged with implementing the PI HSE Council mandate.
• Changes to the PI HSE Council will be proposed by the existing Council and
  approved by the President.
• The President is an ex-officio member of the Council.
• Council Member's participation shall be considered part of their service to the
  Institute, and rewarded accordingly.

Procedures of the PI HSE Council

• The Council shall meet once a month or as required.
• The PI HSE Council may invite other faculty or staff to participate in meetings. It
  may also require any employee of the PI to attend meetings for the purpose of
  making presentations, conducting investigations or participating in discussions.
• A quorum shall comprise of a majority (> 50%) of Council Members or their
  designated alternatives and will include the HSE Manager.
• Where significant sch eduling conflict may occur that could prevent attaining a
  quorum for a given meeting or under other special circumstances, The Council, may conduct business (discussions, voting ... etc .) via e-mail.
• An agenda shall be prepared by the HSE Manager for each meeting and distributed in advance of the meeting.
• Minutes of each meeting shall be prepared and circulated to HSE Council Members after each meeting. The Council's approved minu tes shall be archived electronically in a designated electronic fold er with a copy forwarded to the President's Office.
• The HSE Office shall provide assi stance to the Council in the preparation of agenda and minutes of meetings and will provide secretarial supp ort to the Council.
• The Council may seek advice or assistance from external advisors or consultants if required to en able the Council to fulfill its role.

• PI HSE Council Charter
• Senior Management Acceptance